Candidate Tracking | MindHunt AI

Visual Candidate Pipeline Management

MindHunt AI's Kanban pipeline gives you a visual view of every candidate across all your active positions — with Magic Stages that automatically trigger contact enrichment as candidates advance through your process.

Magic Stages — automation built into the pipeline

• 📧 Approved stage — automatically fetches the candidate's verified email address
• 💬 Telegram stage — automatically fetches the candidate's phone number for Telegram outreach
• 🚀 No manual contact lookup — enrichment happens the moment the card moves

Pipeline features

• 🗂️ Custom pipeline stages per position — match your exact workflow
• 📋 Candidate cards with full profile, notes, and outreach history
• 🔍 Filter and search across all candidates in your database
• 📊 Pipeline analytics — conversion rates, stage velocity, outreach performance
• 👥 Shared pipelines for team collaboration

Candidate Tracking vs. Spreadsheets & Generic ATS

Capability	Spreadsheet / Generic ATS	MindHunt AI Pipeline
Moving a candidate to the next stage	Manual cell edit, or a dropdown plus a confirm dialog	Drag and drop — and it can trigger enrichment automatically
Contact enrichment on stage change	Not built in — separate tool or manual lookup	Magic Stages auto-fetch email and phone as candidates advance
Resume, LinkedIn, email in one place	Separate tabs and tools per candidate	All on one candidate card, no new tabs
Pipeline analytics	Build your own from exported data	Built in — approval rate, time-in-stage, source tracking

Frequently Asked Questions

How is this different from a spreadsheet or a generic ATS?

Candidates live on a visual Kanban board, not rows in a spreadsheet — resume, LinkedIn profile, email history, and notes are all on one card, so moving someone forward is a drag-and-drop instead of an edited cell and a dropdown-and-confirm dialog.

Can I customize the pipeline stages?

Yes. Stages are fully customizable per position, so you can match your own hiring workflow instead of adapting to a fixed set of statuses.

Does moving a candidate to a stage trigger anything automatically?

Yes — Magic Stages. Moving a candidate to Approved automatically fetches their verified email, and moving them to the Telegram stage automatically fetches their phone number. No separate contact lookup step.

Can my team collaborate on the same pipeline?

Yes. Pipelines, candidate cards, and notes are shared across your team — Free, Team, and Scale support up to 10 seats each (Solo is single-seat).

Does it track pipeline analytics like approval rate and time-in-stage?

Yes — built-in Pipeline Analytics tracks approval and rejection rates, average time in each stage, rejection reasons, and candidate source, and reports can be shared with a client or hiring manager via a single link.

Try candidate tracking free — set up your first pipeline in minutes.